Purchasing/Inventory Administrator (Bilingual in Korean-English)
Company: CEF Solutions Inc
Location: San Jose
Posted on: October 8, 2024
Job Description:
ABOUT US:CEF Solutions Inc. is a Consulting Services and
Business Process Outsourcing (BPO) company specialized in providing
BPO Operations, Operations Management, Process Engineering and
Innovation, and Cost Optimization solutions to clients in the
Customer Service industry. We service some of the largest
multinational companies in the world and are expanding quickly by
delivering an unmatched end-to-end client experience.Company
website: JOB DESCRIPTION:The Purchasing/Inventory Administrator
will be responsible for coordinating with vendors, price
negotiations, tracking inventory, and implementing strategies to
improve efficiency and reduce costs.ROLE AND RESPONSIBILITIES:
- Manage labs' purchase & shipping requests including
invoices.
- Identify and contact vendors for specific items per project
needs.
- Maintain purchasing information, files/records, and new vendor
registration.
- Request quotations for comparison and price negotiation with
vendors.
- Prepare required documents & submit order requests; work
closely with Finance Purchasing team to provide necessary info to
complete internal PO process.
- Actively follow up for status of PO; follow up with vendors on
ETA and delivery schedule.
- Receive new orders and enter them into JIRA system for tracking
purposes; maintain the life cycle of the JIRA system.
- Maintain Confluence space for the group; document
HR/Legal/Project related information.
- Provide administrative support to the lead & management of the
lab; perform HR tasks (On-board & Off-board, handle and resolve
employee relations issues).
- Organize & support team events.
- Collaborate with Finance/Accounting for invoicing and payment
processing.
- Drive physical audits and perform regular inventory; support
asset management team.
- Prepare, coordinate, and receive incoming shipments; compare
packing lists with purchase details to ensure accurate make, model,
and quantities are received.
- Perform ad hoc requests as directed by on-site management.
- Collaborate and maintain business relationships to meet and
exceed client expectations with respect to Business as Usual and
project activities.
- Train, mentor, and suggest
improvements/modifications.QUALIFICATIONS:
- Bilingual in Korean-English.
- High School diploma or equivalent.
- A 2-year technical degree or equivalent work experience is
highly preferred.
- More than 5 years of purchasing and inventory management
experience.
- Ability to learn new technologies with an interest in expanding
and applying this knowledge as new ones emerge.
- Proficient knowledge of Confluence, Microsoft Windows, and
Linux OS types.
- Hands-on, self-starter who is comfortable with multiple tasks
in a team environment.
- Administrative experience and solid spreadsheet skills.
- Ability to effectively communicate (verbal and written
correspondence) in a professional and courteous manner with
technical and non-technical personnel.
- Strong technical, analytical, and problem-solving skills.
- Ability to complete tasks and deliverables within expected
timelines.
- Excellent organizational skills, strong attention to detail,
and willingness to learn and be methodical about following
procedures.
- Able to work independently as part of a larger team in a global
organization.
- Able to multitask in high-pressure situations and take
ownership of projects/tasks from planning, deployment, and
post-deployment support.
- After hours and weekend support and/or alternative work
schedules are required at various points in the year.
- Able to move servers to and from main DC to the colocation and
labs; able to lift 50 lbs.OTHER QUALIFICATIONS:
- Legally authorized to work in the U.S. without any
restrictions.
- Okay to work 100% on-site in San Jose, California.
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Keywords: CEF Solutions Inc, San Rafael , Purchasing/Inventory Administrator (Bilingual in Korean-English), Professions , San Jose, California
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