OFFICE MANAGER

Company: Kaufman Dolowich LLP
Location: San Francisco
Posted on: October 15, 2024

Job Description:

Overview

The San Fransisco office of Kaufman Dolowich, an AV-rated - firm designated one of the Best Companies to Work For among U.S. law firms by U.S. News & World Report, is seeking candidates with a minimum of 4+ years of experience as an Office Manager to join our team. The candidate would be joining a growing, dynamic firm with more than 200 attorneys nationwide.

Responsibilities and Duties:

• Supervises the office staff and administrative functions.
• Oversees maintenance of office equipment and supplies.
• Coordinates with IT department on all office equipment for new hires and fully prepares office space for new hires.
• Maintains office staff job results by coaching, counseling, and guiding employees, planning, monitoring, and appraising job results.
• Assists the co-managing partners with attorney and staff recruitment, including coordinating and following up on interviews.
• Handles orientation of all new office employees (attorneys and staff).
• Reviews and approves staffs' semi-monthly time sheets and submit to HR.
• Handles Equity Partners' meeting material - confidential matters.
• Manages relationships with vendors, service providers, and landlord.
• Assists visiting attorneys.
• Renews attorney memberships - state and local bar registration, CLE registration, networking group memberships, etc.
• Supervises and assists admins as needed with deadlines or production of documents, correspondence or covering vacations.
• Participates in the annual performance review process for all office support staff.
• Coordinates workflow for the office's support staff and provides backup and adjusts as necessary.
• Participates in hiring, terminating, training, mentoring and supervising administrative staff.
• Manages the successful onboarding and associated activities for all new employees.
• Establishes team atmosphere though leadership and employee development.
• Participates in the planning and execution of company events.
• Draft case intake forms for all new matters.
• Edit all pre-bills for the office
• Complete billing procedures for private client matters.
• Assists with Conflict checks for all new matters.
• Other duties, as needed, to support the firm and office operations. Qualifications
  • Proficient in Microsoft Office Programs.
  • Minimum of 4 years experience working in a law firm.
  • Must be able to provide backup legal administrative support when needed.
  • Previous management experience preferred.
  • Must have positive attitude.
  • Strong written and verbal communication skills.
  • Ability to integrate into a fast-paced environment.
  • Highly organized and detail oriented.
  • Ability to multitask and triage assignments with ease.
  • Work independently but also support staff and be a team leader.
    
    The total annual compensation for this position is $75,000 - $97,500. Exact compensation may vary based on skills, experience, location, and other job-related factors permitted by law.
    
    All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. Kaufman Dolowich is proud to be an equal opportunity employer.

Keywords: Kaufman Dolowich LLP, San Rafael , OFFICE MANAGER, Administration, Clerical , San Francisco, California